Constitution of The AIIMSONIANS
(Alumni Associations of All India Institute of Medical Sciences)
A.      MEMORANDUM

1. NAME OF THE ASSOCIATION:

The Alumni Association of All India Institute of Medical Sciences (AIIMS) New Delhi, shall be called The AIIMSONIANS

2. REGISTERED HEAD OFFICE OF THE ASSOCIATION:

The Head Office of the Association will be located in the premises of the All India Institute of Medical Sciences (AIIMS) in the NCT of Delhi, (at present in Room NO. 38-A, Pre-Clinical wing, AIIMS, New Delhi-110029).

3. AREA OF OPERATION:

The area of operation of The AIIMSONIANS will be worldwide.

4. AIIMS AND OBJECTIVES OF THE ASSOCATION:
To promote interaction amongst members and to serve as a link between the members of The AIIMSONIANS and their Alma Mater i.e., AIIMS.
To provide help and any other type of assistance to the member of the AIIMSONIANS.
TO organise Welfare Services for its members, AIIMS students and humanity at large.
To conduct academic activities and to award prizes for excellent work done in the medical field and/or social sphere.
To publish or assist in the publication of The AIIMSONIANS newsletter, books and /or journals by members of The AIIMSONIANS.
To work towards improvement of medical education and health care services.
The Association will, from time to time, organize medical camps in different parts of the country to provide free counseling and aid to the suffering poor and the down trodden without distinction of case, creed and religion.
To mobiles and generate resources and funds to carry out the objectives of the Association, accept donations and gifts of both movable and immovable assets.
To encourage formation of Chapters of The AIIMSONIANS in cities/ states of India and in other countries.
Any other objectives that the Executive Committee and General Body may deem fit in the interest of The AIIMSONIANS.
All the incomes, earrings, movable or immovable properties of the Association shall be solely utilized and applied towards the promotion of its aims and objects only as set forth in the Memorandum of the Association and no profit thereof shall be applied in any manner whatsoever for the benefit of the present or past members of the Association or to any person claiming through any one or more of the present or the past members. No members of the Association shall have any personal claims on any movable or immovable properties of the society or make any profits, whatsoever, by virtue of this membership .

BYE LAWS OF THE ASSOCIATION
  1. The Association shall be called The AIIMSONIANS
  2. OPERATION OF The AIIMSONIANS:

    3. The operations of the associations will be through out the world.

  3. PATRONS OF THE ASSOCATION:

    4. The serving Director of AIIMS will be the Chief Patron of The AIIMSONINANS. All former Directors of the AIIMS will be the Patrons of the Association The serving Dean of AIIMS will be Advisor to The AIIMSONIANS.

  4. MEMBERSHIP of The AIIMSONIANS:

    5. Membership will be enrolled only as life members. Members enrolled at the Head Office of the AIIMSONIANS shall be known as primary members. Type of Life Membership will be as bellow:

     4.1 FULL MEMBERSHIP: The following are eligible for Full membership. On becoming full members, they are entitled to call               themselves AIIMSONIANS.

    4.1a   Group A: shall comprise:
    A1*    Those who have completed any postgraduate medical/paramedical course from AIIMS(MD, MS, Ph.D., MSc, DM,               MCh, MHA, MDS etc.)
    A2*    Faculty of AIIMS (past or present)
    A3*    All those who have completed a medical/ paramedical degree/diploma course at AIIMS (e.g. B.Sc.Nursing, P.C.               Nursing, B.Sc. Human Biology etc.)
    A4*    Any one who has worked for at least 3 years in an academic medical job at AIIMS.

     4.1b   Group B shall comprise medical graduates (MBBS of AIIMS).

4.2 GUEST MEMBERSHIP: Open to any one (including Indian/Foreign visitors) who has worked/participated in any academic     activity at AIIMS for a continuous period of at least six months but is not eligible for full membership. Such members will be called the "Guest AIIMSONIANS".

4.3 MEMBERSHIP FEES : (Revisable)

    Currently:

    -     Indian Rs. 1,250/- for Indian Residents
    -     Rs. 2000/- for residents of other SAARC countries
    -     U.S. Dollars 300/- for all others

4.4 DISSOLUTION OF MEMBERSHIP:

   i.   By resignation of a member
   ii.  On the death of a member
   iii. By the General Body on the recommendations of the Executive Committee on the grounds of bringing disrepute to the    Association by a member in any way.     

5. GENERAL BODY OF THE ASSOCIATION:

5.2 Composition All members (Full/Guest) of The AIIMSONIANS whose names are on "register of membership " of The AIIMSONIANS shall be members of the General Body of the The AIIMSONIANS

The register of membership will be maintained and kept in the head office of the Association.

5.2 Voting right and other privileges of members of the General Body
All Full members and Guest members of the Association are entitled to the same kind of privileges except the voting rights which differ for various Group as under:
All Full members of Group A1, A2, A3, A4 (as in 4.1 a above) have voting right only to elect nominees of their respective groups to the Executive Committee of the Association.
All Full members of Group `B’ (as in 4.1b above) have voting rights on all the issues of Association (e.g. election of the office bearers of the Association as well as nominees of Group `B’(only) on the Executive Committee, constitutional amendments etc.)
Guest AIIMSNIANS HAVE NO voting rights in the General Body though they are welcome to attend and contribute to the proceedings of the General Body.

5.3 DUTIES OF THE GENERAL BODY :

    1. To elect the Executive Committee as per details in clause 6.
    2. To guide and examine the work of the Executive Committee and decide the future line of action.
    3. To draw rules and byelaws for the smooth functioning of the Association
    4. To examine and approve the yearly income and expenditure drawn by the Executive Committee.
    5. To assist in raising funds for the Association
    6. The General Body has the power to sanction extraordinary expenses of the Association as and when deemed necessary.

6. CHAPTERS OF THE ASSOCIATION :
Chapters in cities and states of India and in other countries can be formed by the primary members of The AIIMSONIANS.

6.1 MEMBERSHIP OF THE ASSOCIATION:

    Primary membership of the Associations is mandatory for all members of various chapters of The Association any where in India or abroad by paying the required fee.

    Thus, these chapters will consist of only those members who are enrolled as primary members at the Head Office of the Association located at AIIMS. However, at their own level, these chapters can ask for the payment of an additional fee or subscription to meet the expenses incurred for their local activities undertaken within the framework of the objectives of the association.

6.2 FUNCTIONING OF THE CHAPTERS :

    For their functioning, the chapter will be required to generate their own funds. The AIIMSONIANS will not be responsible for any liabilities incurred by such Chapters.

7. EXECUTIVE COMMITTEE :

7.1 COMPOSION :

It shall consists of 6 office bearers (1 President, 2 vice Presidents, 1 Secretary cum Treasurer, 2 Joint Secretaries ) and 10 Executive Committee Members (6 elected from Group B as in clause 4.1.b.,..i.e., medical graduates [ MBBS] from AIIMS and one each elected / co-opted from amongst Group A as in clause 4.1a., i.e., Group A1, A2, A3, A4,).

Only group B members (as in clause 4.1b) can hold the posts of office bearers of the Executive Committee.

7.2 DUTIES AND POWERS OF THE EXECUTIVE COMMITTEE :

    7.2.a. To conduct and supervise the working of the Association

    7.2.b. To co-ordinate activities among its chapters.

    7.2.c  To work towards the fulfillment of the aims and objectives of the Association.

    7.2.d. The Executive Committee will have power to create sub-committees and nominate full members of the Association on                 these Sub- Committees.

             The Executive Committee can also co-opt Guest Members on various committees and sub committees of the Association.

             The co-opted members of the various Chapters of the Association and Sub-Committees will have no voting rights in the                Executive Committee of the Association

    7.3.e. The Executive Committee has the power to sanction the expenses as may be required for functioning of the Association.

    7.3.f. The term of the Executive Committee will be 2 years from the date of election and declaration of the result of the election                  except the Executive Committee getting elected after adoption of the constitution which will have a term lasting till 31st               March 2000 AD. Subsequently, the new Executive Committee will take over from the 01st  April after every two years.

8.   ELIGIBILITY FOR VARIOUS POSTS OF THE OFFICE BEARERS OF THE ASSOCIATION:

    8.1. PRESIDENT : ONE POST

Any full member, in good standing, can be elected as the President of the Association provided the candidate has completed 25 years after graduation (MBBS) from AIIMS and has been a full member of the association for at least 5 years.

    8.2. VICE PRESIDENT : TWO POST ( One elected and one nominated )

        8.2.1. Elected Vice President : One

                 Any full member, in good standing, can be elected as the Vice-President of the Association provided the candidate has                    completed 15 year after graduation (MBBS) and has been a full member for at least 5 years.

        8.2.2.: Nominated Vice President : One

One Vice President will be coopted / nominated by the Executive Committee from the foreign chapters of the AIIMSONIANS.

    8.3. SECRETARY CUM TREASURES : ONE POST

        Any full member, in good standing, can be elected as the Secretary cum Treasurer of the Association provided the             
        candidate  has completed 10 years after graduation (MBBS) from AIIMS and has been a full members for at least 5 years.

    8.4. JOINT SECRETARIES : TWO POSTS

Any full member, in good standing,, can be elected as the Joint Secretary of the Association provided the candidate has completed 07 years after graduation (MBBS) from AIIMS and has been a full member for at least 5 years.

    8.5. EXECUTIVE COMMITTEE MEMBERS : TEN POSTS

           Any full member, in good standing, can be elected as an Executive Committee member provided he/she has been a full            member for at least one year.

9. POWERS AND DUTIES OF THE OFFICE BEARERS :

    9.1. President:

    1. The President will preside over all the meetings of the Gerneral Body and Executive Committee.
    2. The President will have the deciding vote in case of a tie.
    3. The President will be responsible for all the work done by the General body and Executive Committee.
    4. He, along with Secretary cum Treasurer, will represent the Association in the media, national and international fora.

    9.2. Vice President:

            Vice President will assist the President in discharging his duties. The Vice President shall have all the powers and duties of              the President in his absence.

    9.3. Secretary cum Treasurer

    1. To look after the day to day working of the Association.
    2. To make payments from approved funds as decided by the Executive Committee.
    3. He/she shall maintain records of all proceedings of the Executive Committee and the General Body.
    4. To call meeting of the General Body and Executive Committee.
    5. The Secretary cum Treasurer along with President of the Association will represent the Association in the media, national and international fora.
    6. The Secretary cum Treasure will keep the accounts of the Association and get them audited annually.
    7. The Secretary cum Treasurer will operate the accounts of the Association Jointly with the President.
    8. The Secretary cum Treasure will Present to the President a statement of accounts of the Association every 3 months and to the Executive Committee every 6 months.

    9.4. Joint Secretaries

           There shall be two Joint Secretaries who will assist the Secretary cum Treasurer in discharging his duties as per instructions             of the Secretary cum Treasurer and President of the Association. In the absence of the Secretary cum Treasure, they will              discharge his duties as directed by the President.

    10. MEETING

    There will be minimum of the one General Body Meeting and three Executive Committee meetings in a year. Absence from three consecutive Executive Committee meetings without prior intimation may lead to dropping of the member from the Executive Committee. The vacancy thus created will be filled in by co-opting a member from the General Body.

    11. PROCEDURE FOR CALLING OF MEETINGS

    The Secretary cum Treasurer will call the meetings of the General Body. The place and time of which will be fixed in consultation with the President . Agenda for the meeting will be approved by the President and will accompany the notice. Notice for the Executive Committee.

    Extraordinary General Body Meeting can be convened by the Executive Committee and by a requisition from at least 100 Group `B’ members.

    12.QUORUM

    The Association will adopt presence of one third of total members as proper quorum in all meetings of the Executive Committee and one fifth of all members in case of the General Body Meeting. In case the quorum is inadequate, the meeting will be adjourned and re-convened after 15 minutes. The members present in the re-convened meeting will constitute the quorum for that meeting.

    All resolutions will be passed by the majority of Group B members as in clause 4.2.b.

    13. AMENDMENTS OF THE CONSTITUTION

    Proposals for amendments to the constitution may be submitted to the Executive Committee by any member of The AIIMSONIANS. Such proposals will be discussed by the Executive Committee and presented in a General Body Meeting for which prior information will be provided at least six weeks before the meeting.

    Amendments to the Constitution will be adopted by two third majority of the Group `B’ members (in clause 4.1.b) present and voting.

    14. FINANCIAL YEAR

    The financial year of the "The AIIMSONIANS" will be from 1st April to 31 March every year.

    15. BANK OPERATION

    The authorised signatories to operate the bank accounts will be any two of the three office bearers i.e., the President, Secretary cum Treasurer and a Joint Secretary. The accounts shall be maintained in any of the National Bank in Delhi / New Delhi.

    16. AUDITOR

    The Executive Body will appoint an Auditor (Chartered Accountant) who will submit his report to the Secretary cum Treasurer for presentation to the General Body.

    17. DONATION

    Donation of any amount in cash and / or kind may be accepted by the Association.

    18. ELECTION PROCEDURE

         18.1. Entire Proceeding of the election to the Executive Committee will be conducted by an Election Committee of 3 persons                   nominated by the Executive Committee. Out of these, One shall be the President of Election Committee and two other,                   the members.

         18.2. Election dated will be determined by the Executive Committee along with the members of Election Committee.

         18.3. Election will be held in a General Body meeting called for this purpose by the members present.

    President of the Election Committee will notify elections to various posts by giving atleast 3 weeks prior notice. Election Committee will receive the names of the desirous candidates from amongst the full members of the General Body of the appropriate Groups.

    Date for receiving and withdrawal of the nominations will be announced in the initial notice.

    Nominations thus received will be scrutinized by the Election Committee. If there are more than one candidate for a particular post, election will take place by a secret ballot in the General Body Meeting called for this purpose . After counting of the votes, the result will be declared in the same meeting.

    19. All the provisions under all the sections of the Societies Registration Act 1860, (Punjab Amendment Act , 1957) as applicable           to the NCT of Delhi shall apply to this society.

    20. Once in every year, a list of the office bearers and Executive Committee members shall be submitted to the Registration of            Societies, Delhi, as required under Section `4’ of the Societies Registration Act, 1860.

    21. The society can be dissolved as per provisions laid down under sections 13 & 14 of the societies Registration Act, 1860 as           applicable to the state of Delhi.

    22. In case of legal disputes, the jurisdiction will be the courts of NCT of Delhi only. Legal disputes will be in the name of/by the            President and the Secretary cum Treasure on behalf of the Association.